Privacy Policy - Employee Envoy

This Privacy Policy describes how Employee Envoy ("we", "us", or "our") collects, uses, and protects your information when you use our Service.

1. Information We Collect

1.1 Information You Provide

We collect information that you provide directly to us, including:

Account Information: Name, email address, organization name, phone number, and password
Employee Data: Employee names, email addresses, departments, roles, and other information you input into the Service
Integration Credentials: API keys, tokens, and other authentication credentials for third-party services (encrypted and stored securely)
Communication Data: Messages, support requests, and feedback you send to us

1.2 Automatically Collected Information

When you use the Service, we automatically collect certain information, including:

Usage Data: Pages visited, features used, time spent, and actions taken
Device Information: IP address, browser type, operating system, device identifiers
Log Data: Access logs, error logs, and system logs

2. How We Use Your Information

We use the information we collect to:

Provide and Maintain the Service: Process your requests, manage your account, and deliver features
Communicate with You: Send service-related notices, support responses, and important updates
Improve the Service: Analyze usage patterns, identify issues, and develop new features
Ensure Security: Detect and prevent fraud, abuse, and security threats
Comply with Legal Obligations: Meet legal requirements and respond to legal requests

3. Data Security

We implement industry-standard security measures to protect your information:

Encryption: Data is encrypted in transit using TLS/SSL and at rest using AES-256 encryption
Password Security: Passwords are hashed using PBKDF2 with 100,000 iterations
Access Controls: Role-based access control and authentication requirements
Secure Storage: Data is stored in secure, monitored data centers

4. Data Sharing and Disclosure

We do not sell your personal information. We may share your information only in the following circumstances:

With service providers who perform services on our behalf
If required by law or in response to valid requests by public authorities
In the event of a merger, acquisition, or sale of assets
With your explicit consent

5. Your Rights and Choices

You have the following rights regarding your personal information:

Access: Request access to your personal information
Correction: Update or correct your information
Deletion: Request deletion of your personal information
Data Portability: Export your data in a machine-readable format
Opt-Out: Opt out of marketing communications

6. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA):

Right to Know: What personal information is collected, used, shared, or sold
Right to Delete: Request deletion of personal information
Right to Opt-Out: Opt-out of the sale of personal information (we do not sell personal information)
Right to Non-Discrimination: Non-discrimination for exercising your privacy rights

Do Not Sell My Personal Information

We do not sell personal information. Employee Envoy has never sold personal information and has no plans to do so.

7. European Privacy Rights (GDPR)

If you are located in the European Economic Area (EEA), you have additional rights under the General Data Protection Regulation (GDPR):

Right of access to your personal data
Right to rectification of inaccurate data
Right to erasure ("right to be forgotten")
Right to restrict processing
Right to data portability
Right to object to processing
Right to lodge a complaint with a supervisory authority

8. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Email: privacy@employeeenvoy.com
Support: support@employeeenvoy.com
Business Address: California, United States

By using Employee Envoy, you acknowledge that you have read and understood this Privacy Policy.